March 8, 2010 council meeting minutes
VILLAGE OF MATTAWAN
REGULAR COUNCIL MEETING
MARCH 8, 2010
MINUTES
1. CALL TO ORDER @ 7:05 pm
2. PLEDGE OF ALLEGIANCE
3. ATTENDANCE
Attendance was taken at the ZBA meeting. All member present except Ashbaugh who was excused.
4. WELCOME TO THE PUBLIC
5. ANNOUNCEMENT OF MEETING BEING RECORDED
6. ADDITIONS TO AGENDA
President McLean added new business F, Freightliner Driveway.
7. APPROVAL OF THE AGENDA
Motion by Bemer, support by Kirklin, to approve the agenda with the addition. All members voted in favor. Motion carried.
8. APPROVAL OF THE MINUTES OF FEBRUARY 22, 2010
Motion by Bemer, support by Kirklin, to approve the minutes of February 22, 2010 as printed. All members voted in favor. Motion carried.
9. BILLS TO BE APPROVED IN THE AMOUNT OF $25,697.31
Motion by Bemer, support by Markle, to pay the bills in the amount of $25,697.31. Roll call vote. All members voted in favor. Motion carried.
10. LIMITED PUBLIC COMMENT ON ANY AGENDA ITEM
There was no public comment.
.11. BOARD AND COMMITTEE REPORTS
A. DDA MEETING HELD FEBRUARY 25, 2010 – PRESIDENT MCLEAN
President McLean stated at the DDA meeting held February 25, 2010 the DDA decided to work in conjunction with Village to help with any Village projects. The DDA set 5% for legal and administration, 15% for the historic downtown area, and 80% for the Main Street Corridor.
B. FINANCE COMMITTEE MARCH 8, 2010 – CHAIR KIRKLIN
Chair Kirklin stated the meeting was held prior to the Council meeting and the committee reviewed and signed bank statements and made a recommendation to Council concerning the spending limit that was on the agenda.
12. STAFF REPORTS
A. SUPERINTENDENT’S REPORT – TOM ANTHONY
Superintendent Anthony stated they have rebuilt the chlorine system at the Main Street treatment plant, fix the guard rails on Concord, patched pot holes, and working on next years budget. We hosted a Chlorine pump class at the DPW for Rural Water and James and Lonnie were in attendance. Working on the water reliability study with Fleis, and have completed the annual Cross Connection Report for the DEQ and the asset management reporting for MDOT. Met with Freightliner regarding making their drive a local street, and met with MPI about changes they would like to make to the sewer to measure outfall.
B. ENGINEERS REPORT – CRAIG SHUMAKER
Craig Shumaker was not in attendance but Tim Woodhams of Fleis stated he knew there was a sewer meeting tomorrow with the City of Kalamazoo regarding the 12th sewer problem.
13. OLD BUSINESS
A. SPENDING LIMIT ISSUE
Finance Committee will have a recommendation at the meeting on Monday.
Finance Committee recommends 2-1 to raise the limit without authorization to $1,500. McLean asked who voted no and could she get the reason they voted no. Bemer stated she voted no and felt the limit should be left at $1,000 and adhered to.
Motion by Markle, support by Kirklin, to raise the spending limit to $1,500 with any amount over that be authorized by the Village Council President. Five members voted in favor. Bemer voted no. Opposition noted. Motion carried.
14. NEW BUSINESS
A. PURCHASE OF PLAYGROUND MULCH
This will come out of capital outlay in the park fund. Please see enclosed estimate.
Superintendent Anthony stated we went with the wood mulch instead of the rubberized mulch as the EPA is investigating the long term effects of the rubberized mulch at this time, and this was a budgeted item. He felt it is safer to go with the wood until the report is back. Bemer asked how often we needed to do this, and did we need a second bid. Anthony stated we have to do it about every two years. Attorney Graham stated yes, we should probably get another bid. Recommended this go to DPW for further review.
Motion by Bemer, support by Spulick, to send the wood mulch issue to the Parks and Recreation Committee for further review and recommendation. Roll call vote. All members voted in favor. Motion carried.
B. WATER MAIN ENGINEERING FOR COLE AVENUE
Total engineering cost for construction and design of the Cole Avenue water main replacement in advance of the MDOT round a bout construction is $38,700. Please see enclosed breakdown.
Motion by Markle, support by Bemer, to have Fleis and Vandenbrink do the engineering for the Cole Avenue water project in the amount of $38,700. Roll call vote. All members voted in favor. Motion carried.
C. SCHEDULE A BUDGET MEETING
Motion by Bemer, support by Spulick, to hold a budget workshop on April 5th, at 6:30 PM. Roll call vote. All members voted in favor. Motion carried.
D. BUDGET ADJUSTMENT FOR LDFA LEGAL FUND
Need to make a budget adjustment to account 250-728-82610 for $11,000 to cover all LDFA legal expenses.
Motion by Bemer, support by Spulick, to make the budget adjustment to account 250-728-82610 to cover all LDFA legal expenses. Roll call vote. All members voted in favor. Motion carried.
E. PURCHASE OF WATER TAPS FOR POWELL FOR $2500.00.
Motion by Bemer, support by Markle, to purchase the water taps for the Powell development in the amount not to exceed $2,500. Roll call vote. All members voted in favor. Motion carried.
F. FREIGHTLINER DRIVEWAY
Superintendent Anthony stated he and Ruth Goheen had gone to talk to Freightliner about taking over their driveway as a local road. Anthony stated the road was built to standard and the only thing we would have to do would be to put in a 100’ cul de sac at the end as is required for all dead ends and street lights. This would also benefit the Village as we would received local street road money and this would benefit Freightliner as they would now have road frontage for all their vacant property for resale or retail purposes. Anthony also stated they went to talk to Rossman Automotive about moving their drive off of Freightliner drive but Rossman did not want to do that.
Motion by Bemer, support by Kucinich, to send the Freightliner drive to DPW Committee for further review and recommendation. Roll call vote. All members voted in favor. Motion carried.
15. COMMUNICATIONS
a. MML Legislative Link for February 23rd and March 2nd , 2010
b. Letter of concern regarding round a bouts from Tom Rossman
16. COMMENTS FROM VISITORS
There were no visitor comments.
17. COMMENTS FROM COUNCIL
McLean stated that Mayor Exchange would be with Whitehall this year and she was going to try and schedule for the end of May.
Bemer stated she was going to get the Rotary emblem on some of the banners for their donation and also have the DDA on the banners as well.
Bemer also reminded the 50th Anniversary was only 5 weeks away.
18. ADJOURNMENT
The meeting was adjourned at 7:37 PM.
