March 22, 2010 council meeting minutes
VILLAGE OF MATTAWAN
REGULAR COUNCIL MEETING
MARCH 22, 2010
MINUTES
1. CALL TO ORDER @ 7:00 pm
2. PLEDGE OF ALLEGIANCE
3. ATTENDANCE
Present: Ashbaugh, Bemer, Kirklin, Kucinich, Markle, McLean, Spulick
Others present: Frank Thompson, Mark Boven, Tim Woodhams of Fleis, Claudia Spulick and others.
4. WELCOME TO THE PUBLIC
5. ANNOUNCEMENT OF MEETING BEING RECORDED
Frank Thompson is running for 80th District House of Representatives in the position Tonya Schuitmaker has termed out. He would like a few minutes to introduce himself to Council. If elected he will be our new Representative.
Frank Thompson stated he is a small businessman from the Paw Paw area. He is a candidate for the 80th House Seat. He personally feels the government has to be small and needs to provide basic services. He thinks it should be about safety, roads, infrastructure, and education. He stated that he has a reputation for saying he means and meaning what he says. He is vocal and stands up for folks in the district and is running as a Republican.
6. ADDITIONS TO AGENDA
Old business D. Landscaping for Village Hall and signs was added and B. under new business portable restrooms for the park.
7. APPROVAL OF THE AGENDA
Motion by Kucinich, support by Markle, to approve the agenda with the additions. All members voted in favor. Motion carried.
8. APPROVAL OF THE MINUTES OF FEBRUARY 8, 2010
Motion by Kucinich, support by Markle, to approve the minutes of February 8, 2010 with the correction to page 2. All members voted in favor. Motion carried.
9. BILLS TO BE APPROVED IN THE AMOUNT OF $ 40,116.45
.
Motion by Kucinich, support by Ashbaugh, to pay the bills in the amount of $40,116.45. Roll call vote. All members voted in favor. Motion carried.
10. LIMITED PUBLIC COMMENT ON ANY AGENDA ITEM
There was no public comment.
11. BOARD AND COMMITTEE REPORTS
A. DPW MEETING OF MARCH 11, 2010 – CHAIR KUCNICH
Chair Kucinich reported the committee reviewed the up coming budget.
B. PARK & REC MEETING MARCH 19, 2010 – CHAIR BEMER
Chair Bemer stated they had the banners on order, and talked about the 50th Anniversary Celebration, playground mulch and approved the bid for the mulch from All About Play.
C. PLANNING COMMISSION – LIAISON MARKLE
Liaison Markle stated the Planning Commission reviewed plans from Dave Knapp for the propane storage tanks and tabled this issue until further questions could be answered. They also approved a sandwich shop to go in at the Minuteman Car Wash for Steve Kerr and a site plan change for Powell.
12. STAFF REPORTS
A. POLICE REPORT – CHIEF VERHAGE
Chief VerHage stated the police department had 74 calls for service for the month of February and 27 citations were issued.
B. ENGINEERS REPORT – CRAIG SHUMAKER
There was no engineer’s report.
13. OLD BUSINESS
A. PUD APPROVAL FOR TRADITIONS (BOVEN) PROJECT
This was tabled at the February 8, 2010 meeting until all conditions could be met. Tim Woodhams of Fleis has reviewed the conditions that needed to be met. Please see Tim’s e-mail memo enclosed.
Motion by Ashbaugh, support by Spulick, to approve step 2 with all contingencies corrected prior to submitting the permit for water and sewer. The contingencies were as follows:
1. Water main to be looped to Phase 2 and the Village well property.
2. Hydraulic calculations to be provided by the applicants engineer showing the long dead end and water main meets fire flow and pressure requirements.
3. Storm water basin soil borings are not complete. Open cut excavation will be required to indicate historic high ground water. The basin design will need to be modified accordingly.
4. A full soil erosion control plan will need to be provided.
5. It was identified that the ONLY variance obtained from the ZBA was the front yard setback. All other lot size/setback requirements under the ordinance are required to be met.
6. A site lighting plan will be required and reviewed.
7. The road cross section will need to be modified to provide a walk width that does not include the gutter.
8. The road permit will be required from Van Buren County Road Commission.
9. Roadway design and its drainage to be reviewed with the applicants engineer with modifications as necessary.
10. Public water and sanitary sewer permits will not be applied for until ALL contingencies have been met and final revised plans prepared.
Roll call vote. All members voted in favor. Motion carried.
B. PURCHASE OF PLAYGROUND MULCH
Parks Committee will have a recommendation for the meeting.
Chair Bemer stated they had three recommendations from Superintendent Anthony for the play ground mulch. The Parks and Rec Committee has recommended 3-0 to use All About Play for the sum of $2,375.
Motion by Markle, support by Spulick, to purchase the playground mulch from All About Play in the amount of $2,375. Roll call vote. All members voted in favor. Motion carried.
C. WATER PROBLEMS IN EAST POINT SUB DIVISION
Superintendent Anthony would like approval of the letter he would like to send to resident Dana Kane of 24971 Estates Court in regard to the odor problem. Please see letter for sulfide level results from the testing.
Discussion was held and the Council decided to add a note letting the resident know what her next course of action could be and to also send a copy to the homeowner as Ms. Kane is the renter.
Motion by Kucinich, support by Markle, to send out the letter with the additional comments. Roll call vote. All members voted in favor. Motion carried.
D. LANDSCAPING FOR VILLAGE HALL AND SIGNS
Markle stated she would like to take bids for landscaping because it was never finished. She would like to again get bids for completing the project. She also wanted to go to the MBA to ask them to do the Village roadside sign across from MPI. Bemer explained the reason it wasn’t finished was because of money. Bemer stated she would like the MBA to come to a Parks and Rec. meeting to see if they could work together.
Motion by Ashbaugh, support by Kirklin, to allow Parks and Recreation Committee to have a meeting with the MBA. Roll call vote. All members voted in favor. Motion carried.
Motion by Spulick, support by Markle, to get bids for landscaping for Village Hall, to have an idea of how much to budget for next year. Roll call vote. All members voted in favor. Motion carried.
14. NEW BUSINESS
A. REQUEST FROM MATTAWAN COMMUNITY CHURCH
The Mattawan Community Church has requested the use of the Park for the week of June 21-25th in conjunction with their vacation bible school. Please see enclosed request.
Motion by Ashbaugh, support by Kirklin, to allow the Mattawan Community Church the use of the park for the week of June 21-25th. Roll call vote. All members voted in favor. Motion carried.
B. PORTABLE BATHROOMS FOR VILLAGE PARK
Bemer stated Superintendent Anthony was looking into prices for portable bathroom for the Park. He so far had received a cost of $110 per month including weekly cleaning. This would give us a restroom until possibly a grant could be found. This is just going to be for the summer months of May 1st to September 31st.
15. COMMUNICATIONS
a. MML Legislative Link for March 9 & 16, 2010
16. COMMENTS FROM VISITORS
There were no comments from visitors.
17. COMMENTS FROM COUNCIL
Bemer mentioned the spring leaf pick up and whether or not the leaves had to be bagged.
18. ADJOURNMENT
The meeting was adjourned at 7:58 PM.
