April 12, 2010 council meeting minutes
VILLAGE OF MATTAWAN
REGULAR COUNCIL MEETING
APRIL 12, 2010
MINUTES
1. CALL TO ORDER @ 7:00 pm
2. PLEDGE OF ALLEGIANCE
3. ATTENDANCE
Present: Kucinich, Kirklin, Bemer, McLean, Spulick, Ashbaugh
Absent: Markle
Motion by Bemer, support by Spulick, to excuse member Markle. All members voted in favor. Motion carried.
Others present: Superintendent Anthony, Craig Schumaker of Fleis, Aric Nesbitt running for State Representative, Ruth Goheen and others.
4. WELCOME TO THE PUBLIC
Aric Nesbitt introduced himself stating he is running for State Representative, the seat the Tonya Schuitmaker has termed out. Nesbitt stated he has served as an aide to Senator Tom George in both the State House and State Senate. He grew up and graduated from Lawton High School, attended KVCC, has a Bachelors degree in Economics from Hillsdale College, and a Masters in International Business form Norwegian School of Economics and Business Administration. He stated we need solution oriented leadership in Lansing that will make Michigan the best place in America to create jobs and start a new business. That is why he is running to represent all of Van Buren County in the State House. He thanked the Council for their time.
5. ANNOUNCEMENT OF MEETING BEING RECORDED
6. ADDITIONS TO AGENDA
McLean added new business E hand rails for Village Hall and new business F Van Buren County Solid Waste Resolution.
7. APPROVAL OF THE AGENDA
Motion by Kucinich, support by Bemer, to approve the agenda as amended. All members voted in favor. Motion carried.
8. APPROVAL OF THE MINUTES OF MARCH 22, 2010 & SPECIAL BUDGET MEETING OF APRIL 5, 2010.
Motion by Kirklin, support by Spulick, to approve the minutes of March 22, 2010 as printed. All members voted in favor. Motion carried.
Motion by Kirklin, support by Spulick, to approve the budget minutes of April 5, 2010 with the correction on page two concerning the Little League’s water hook-up. Five members voted in favor. Ashbaugh abstained. Motion carried.
9. BILLS TO BE APPROVED IN THE AMOUNT OF $ 79,701.78
Motion by Kucinich, support by Bemer, to pay the bills in the amount of $79,701.78. Roll call vote. All members voted in favor. Motion carried.
10. LIMITED PUBLIC COMMENT ON ANY AGENDA ITEM
There was no public comment.
11. BOARD AND COMMITTEE REPORTS
There were no board and committee reports.
12. STAFF REPORTS
A. DPW SUPERINTENDENT’S REPORT – TOM ANTHONY.
Superintendent Anthony stated his department has installed the water tap at McGillen’s Crossing, patched pot holes, and completed the water tap installation for Little League. Anthony stated he has attended several classes and meetings and is working on getting ready for spring leaf pick up and hydrant flushing.
. B. ENGINEERS REPORT – CRAIG SHUMAKER/TIM WOODHAMS
Schumaker had nothing to report.
13. OLD BUSINESS
A. PORTABLE RESTROOMS FOR VILLAGE PARK
Superintendent Anthony has three bids for the portable restrooms. Best Way Disposal for $105 per month, Jons to Go for $85 per month, and Plummbers for $117 per month. All three companies will allow us to anchor the restroom to a concrete pad. Please see enclosed quotes.
Motion by Kucinich, support by Bemer, to rent a portable restroom from Jons to Go for $85 per month and have the restrooms available from May 1st to September 30th. Roll call vote. All members voted in favor. Motion carried.
14. NEW BUSINESS
A. PURCHASE OF SEWER JETTER NOZZLES
Superintendent Anthony has budgeted $5,000 to buy larger nozzles for cleaning the sewers. The nozzles have different purposes, one is for grease, one is for sand and one is to penetrate hardened grease and soap. Three bids were acquired. One from Great Lakes Service and Supplies for $5,644, one from Fredrickson Supply for $3,300 and one from Doheny Supply for $2,450. Please see enclosed sheet.
Anthony stated he had obtained quotes from dealers while at the annual water convention. Anthony recommends we go with Doheny Supply. Schumaker of Fleis stated the Doheny is a very reputable distributor. Anthony stated these nozzles would be able to handle all the grease and sand for a proper cleaning of the sewer.
Motion by Bemer, support by Spulick, to award the bid to Doheny Supply in the amount of $2,450 for the sewer jetter nozzles. Roll call vote. All members voted in favor. Motion carried.
B. PERMISSION TO USE PARK FOR CANCER FUND RAISER
Council member Margie Ashbaugh is asking permission to use the park on May 15th, 2010 for a cancer fund raiser for on of her day care children. Please see enclosed request.
Member Ashbaugh stated they would like to do a fund raiser to help defray medical expenses for an 8 year old boy in her day care. They would also have a bake sale and other goods for sale on that day. This child has been through many radiation and chemo treatments but still needs many more and the family can’t afford the medical bills and all the expenses that go with cancer treatments and this is a way to help. The owners of Jr. Jumpers has donated all the bouncers for the fun raiser and has invited the whole community to Jump for James Donations.
Motion by Bemer, support by Kucinich, to allow the use of the park on May 15, 2010 for the cancer fund raiser and to waive all hawkers and peddler fees for any vendors coming in support of this fund raiser. Roll call vote. All members voted in favor. Motion carried.
C. PURCHASE OF SEWER CHEMICALS
With the removal of iron from our water we need to add the iron back to the sewer at the main lift station. We have two bids for the chemicals. One from PVS Technologies for $3.20 per gallon and one from Alexander Chemical for $2.00 per gallon. The cost for the first month will be $2,500 and $1,800 a month after that. Please see enclosed memo from Superintendent Anthony.
Superintendent Anthony stated the Ferrous chloride will take care of the hydrogen sulfide that has been causing some of the sewer problems. He was not sure they would work at first but they tried some and it took care of the problems.
Motion by Kirklin, support by Bemer, to purchase the sewer chemicals from Alexander for $2.00 per gallon with the first month costing $2,500 and then $1,800 thereafter. Roll call vote. All members voted in favor. Motion carried.
D. ADOPT MDOT RESOLUTION PER CONTRACT
MDOT needs a certified resolution to be returned with the signed contract for the bridge work on Main Street.
Member Bemer asked if Attorney Graham had reviewed this resolution. Goheen stated Attorney Graham had reviewed the contract and wrote the resolution.
Motion by Bemer, support by Ashbaugh, to adopt the MDOT resolution per the contract. Roll call vote. All members voted in favor. Motion carried.
E. HAND RAIL FOR VILLAGE HALL
Superintendent Anthony stated this would take care of all the hand rails at Village Hall. Kucinich asked if they would rust and Anthony replied they are powder coated and should not rust. The aluminum hand rail is almost $5,000 for just the one running up the front side of the hall. This quote is for less and it takes care of all the hand rails.
Motion by Bemer, support by Spulick, to purchase the hand rails from OIK Industries in the amount of $4,680. Roll call vote. All members voted in favor.
Superintendent Anthony stated he would try and get them installed before Mayor Exchange Day in May.
F. VAN BUREN COUNTY SOLID WASTE UPDATE PLAN RESOLUTION
Superintendent Anthony stated this resolution is an update to the Van Buren County Solid Waste program and had to be updated to accommodate some new businesses in the County. They are just asking for each municipality for a resolution supporting the update.
Motion by Kucinich, support by Spulick, to adopt the resolution for the Van Buren County Solid Waste Update Plan. Roll call vote. All members voted in favor. Motion carried.
15. COMMUNICATIONS
a. MML Legislative Link for March 23, 2010
b. Letter from MPI
c. Letter from Media Com regarding NBC & ABC stations
d. Letter from Verizon
e. Water System Evaluation for 2010 from DNRE
f. E-mail from Craig Schumaker for water & sewer grant and loan programs available
16. COMMENTS FROM VISITORS
There were no visitor comments.
17. COMMENTS FROM COUNCIL
McLean reminded all of the 50th Anniversary Open House on Monday April 19th.
Kucinich commended Superintendent Anthony for the great job he has done according to the water system evaluation done by the DEQE. Kucinich stated he has worked very hard to bring up our rating and he should be recognized for his efforts.
18. ADJOURNMENT
The meeting was adjourned at 7:46 PM.
